Inventory Tracking System for Maha Kumbh Mela 2025

Introduction:

Inventory Tracking System for Maha Kumbh Mela 2025
Government of Uttar Pradesh
“Digitally Managing Faith: Real-Time Visibility, Total Accountability”

The Inventory Tracking System (ITS) is a unified, end-to-end digital platform developed to manage the logistics and movement of over 15 lakh inventory items across various departments during the Maha Kumbh Mela 2025—one of the world’s largest religious gatherings.
Built to support real-time monitoring, auditability, and inter-departmental collaboration, the system enables transparent, efficient, and secure management of inventory across every phase—from central warehousing to sector-level distribution and final disposal.

Client Background

Commissioned by the Government of Uttar Pradesh, this project supports multiple departments such as Jal Nigam, UPPCL, Municipal Corporation, PWD, and Medical Health Department, ensuring coordinated inventory control for the smooth functioning of the event.

Objective:

To develop an Integrated Platform for

  • Enable real-time, geo-tagged inventory tracking
  • Minimize discrepancies through automated audit trails
  • Improve operational decision-making via live dashboards
  • Digitize allocation, transfers, returns, and disposal processes

Multi-Platform System

  • Web Application: For department offices
  • Android App: For on-ground scanning and data entry

QR Code-Based Item Identification

  • Over 3 lakh QR codes generated and affixed
  • Lifecycle tracking for 1,000+ unique items

Real-Time Inventory Lifecycle Management

  • Log IN/OUT transactions, inter-sector transfers, and returns
  • View inventory status by department, vendor, and project

Geo-tagging & Timestamped Photo Evidence

  • Every transaction is location-verified with photographic proof

DRT (Dispose-Retain-Transfer) Module

  • Post-event item management—retain, transfer, or dispose assets

PMIS Integration via APIs

  • Seamless data flow into the existing Project Monitoring Information System

Dynamic Dashboards & MIS Reports

  • Department-wise summaries, critical alerts, item utilization trends
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